Subject: SAP-User-Access-Review
Domain: SAP Security and Access Management
User de-provisioning is a crucial process in SAP security that involves the timely removal or disabling of user access when it is no longer required—such as when an employee leaves the organization, changes roles, or no longer needs certain privileges. Properly configuring SAP user de-provisioning is essential to maintain a secure environment, ensure compliance, and reduce the risk of unauthorized access.
This article provides an overview of how to configure SAP user de-provisioning as part of an effective User Access Review (UAR) process.
De-provisioning in SAP means revoking user access rights by either disabling user accounts, removing roles and authorizations, or deleting user master records. This process prevents former or inactive users from retaining access to SAP systems, which could lead to security vulnerabilities or compliance issues.
Start by establishing organizational policies that clearly define:
Integrate SAP with HR systems (like SAP SuccessFactors or external HRMS) to automate triggering of de-provisioning based on employee status changes such as termination or role transfer.
Use transaction SU01 or automation tools to lock the user account immediately upon trigger. Locking disables login without deleting the user master record, allowing audit traceability.
Remove roles and authorizations assigned to the user. This can be done manually or automated through SAP GRC Access Control or Identity Management tools.
In some cases, user master records are deleted after a retention period, typically post audit requirements.
SAP GRC Access Control facilitates automated user de-provisioning by:
Configure dashboards and reports to:
Configuring SAP User De-Provisioning is a critical control to secure SAP environments and support regulatory compliance. By defining clear policies, automating the process with integration to HR systems, and leveraging SAP GRC tools, organizations can effectively manage user lifecycle and reduce access risks.
A well-implemented de-provisioning strategy not only safeguards sensitive data but also strengthens governance and audit readiness within the SAP landscape.