In the procurement process, purchase requisitions serve as the initial step to request goods or services within an organization. SAP Supplier Relationship Management (SAP SRM) provides a streamlined and efficient way to create, track, and manage purchase requisitions, ensuring procurement activities align with business needs and compliance standards. This article explores the key aspects of creating and managing purchase requisitions in SAP SRM.
A purchase requisition is an internal document that formally requests the procurement department to purchase specific goods or services. It acts as a communication tool within an organization, outlining what is needed, the quantity, and the timeframe.
In SAP SRM, purchase requisitions are created electronically and routed through workflows for approval and conversion into purchase orders.
Users access the purchase requisition functionality through the SAP SRM Portal, where the interface is designed for ease of use with role-based menus.
Users can add relevant documents, such as specifications or quotations, and provide notes to clarify requirements.
Once all details are entered, the requisition is submitted through automated workflows for approval by designated managers or procurement officers.
SAP SRM provides dashboards and reports that allow requesters and procurement teams to monitor the status of requisitions, from submission through approval to purchase order creation.
Depending on the workflow settings and approval status, users can edit or withdraw requisitions if requirements change.
Approvers receive notifications and can approve, reject, or request changes. The system logs all decisions to ensure auditability.
Approved purchase requisitions can be converted into purchase orders within SAP SRM, triggering the next phase of procurement.
Creating and managing purchase requisitions in SAP SRM is a foundational process that drives efficient procurement operations. By leveraging SAP SRM’s user-friendly portal, automated workflows, and integration with supplier catalogs, organizations can ensure that purchase requests are accurate, compliant, and processed swiftly. This leads to improved procurement control, reduced cycle times, and better supplier collaboration.