Subject: SAP Project System (PS)
In the SAP Project System (PS) module, project closure marks the final phase of the project lifecycle. However, advanced project closure goes beyond administrative finalization—it integrates detailed post-project analysis for continuous improvement, compliance, and future project planning. This article explores best practices and advanced functionalities in SAP PS that support effective project closure and comprehensive post-project analysis.
Advanced project closure refers to a structured, strategic approach to formally closing projects in SAP PS while ensuring all key elements—financials, procurement, documentation, and lessons learned—are systematically reviewed and finalized.
Unlike a basic closure, which may only involve setting the project status to “Closed” (CLSD), the advanced closure includes:
Ensure that all project costs are correctly settled to appropriate cost centers, internal orders, or fixed assets. This includes:
Transaction Codes:
Before final closure, perform Results Analysis to evaluate project profitability and compare actual vs. planned values.
Transaction Codes:
Use SAP PS reporting tools or SAP Business Intelligence (BI) integration to evaluate:
Key Reports:
After financial settlements and analysis:
Transaction Code:
Attach post-project documentation and learning reports within the SAP PS documentation feature. You can:
Once the project is fully closed:
Transaction Code:
Post-project analysis is essential for building organizational knowledge and improving future project performance. SAP supports this through:
Advanced project closure in SAP PS is not just a procedural step but a strategic opportunity to evaluate performance, secure compliance, and inform future initiatives. By leveraging SAP tools like CJ88, KKA2, CJ20N, and SARA, and integrating with BI solutions, organizations can turn closure into a value-adding process.
Key Takeaway: Build a robust project closure process that includes financial finalization, variance analysis, KPI reporting, and lessons learned to optimize your organization’s project management maturity.