Subject: SAP-Project-System (PS) | Category: SAP
SAP Project System (SAP PS) is a core module within SAP ERP that enables organizations to plan, execute, and control projects of any size and complexity. One of its powerful features is its reporting capabilities, which help project managers monitor budgets, timelines, and resource usage. However, standard reports often do not meet all business requirements. That’s where custom project reports come into play.
This article explores how SAP PS can be effectively utilized to create custom project reports, tailored to specific organizational needs.
While SAP PS comes with many standard reports (like CJ20N, S_ALR_87013542, CJI3, etc.), they may not always align with the unique KPIs or formats required by an organization. Here are common reasons to build custom reports:
These tools allow users to create custom reports without extensive ABAP coding. Especially useful for cost reports using the PS Info Structures.
Allows end-users to create ad-hoc reports with minimal technical knowledge by using logical databases (e.g., PSJ for project data).
Using custom ABAP programs, developers can create fully tailored reports based on any requirement.
For organizations using S/4HANA, SAP Fiori offers role-based access to project KPIs and interactive dashboards.
For enterprise-level analytics, data from SAP PS can be extracted into BW or SAC for advanced visualization and cross-module reporting.
When designing custom reports in SAP PS, consider the following core tables and structures:
| Data Type | Relevant Table |
|---|---|
| Project Definition | PROJ |
| WBS Elements | PRPS |
| Networks | AUFK / AFVC |
| Activities | AFKO / AFVC |
| Costs (Actual/Planned) | COEP / COSS / COSP |
| Documents | DRAW / DMS Tables |
| Status Information | JEST / TJ30T |
Use joins between these tables to form a holistic view of the project’s data.
A construction company wants a consolidated report showing:
Solution:
Using ABAP, the developer creates a report pulling data from PRPS, COEP, AFVC, and CJEN, displayed in an ALV grid with conditional formatting (e.g., red for cost overrun, green for on-track).
Custom project reports in SAP PS are vital for organizations that need more than what standard reports can offer. Whether through ABAP, SAP Query, or modern tools like Fiori and SAC, SAP PS provides a flexible architecture to support bespoke reporting needs. With a proper understanding of the data model and business requirements, custom reports can significantly enhance project visibility and decision-making.
Keywords: SAP PS, custom reports, project reporting, SAP ABAP, Fiori, SAP Query, project system reporting, S/4HANA, project dashboard