SAP HCM (Human Capital Management) is a critical module in the SAP ERP suite that enables organizations to manage their human resources efficiently. One of the foundational steps in implementing SAP HCM is configuring organizational structures and personnel planning. These elements form the backbone of HR operations, ensuring accurate personnel administration, reporting, and workforce planning.
This article provides an overview of how to configure organizational structures and set up personnel planning in SAP HCM, highlighting key components, processes, and best practices.
Organizational Management (OM) is a key sub-module within SAP HCM that helps define and structure the enterprise according to its hierarchy and business processes. It provides a comprehensive framework to represent:
These elements form the organizational plan, a dynamic model of the company’s structure.
Here are the primary components used in configuring organizational structures in SAP HCM:
Represents departments or business units within an organization. These units are arranged hierarchically to mirror the actual company structure.
Represents individual employee roles within the organization. Positions are assigned to organizational units and can be occupied by employees.
Defines a general classification of functions or duties (e.g., Sales Manager, HR Specialist). Multiple positions can be linked to a single job.
Refers to the actual employee in the system. A person is assigned to a position, inheriting the job and responsibilities.
Configuration is done through SAP IMG (Implementation Guide). Key configuration steps include:
Create Organizational Plan
T-Code: PPOME or PPOM_OLD
Use to create the hierarchy of organizational units and assign positions.
Define Jobs and Positions
T-Code: PO13 (for positions), P013 (for jobs)
Define jobs and create multiple positions under each job.
Assign Relationships
Relationships are essential to link organizational units, positions, jobs, and persons. Examples:
Maintain Infotypes
Common infotypes used in OM:
Personnel Planning enables strategic management of the workforce by forecasting future HR requirements, tracking open positions, and succession planning.
Allows HR managers to compare current staff levels with planned figures. Positions can be marked as planned, vacant, or occupied.
Personnel Planning integrates with modules such as:
SAP enables simulation scenarios where HR can project changes in structure, such as mergers or expansions, and analyze impact.
Configuring organizational structures and personnel planning in SAP HCM is essential for enabling smooth HR operations, strategic workforce management, and accurate reporting. By effectively leveraging the Organizational Management module and integrating it with other HCM functionalities, organizations can achieve greater visibility into their human capital and align HR strategies with business goals.
Whether you're an SAP consultant or an HR professional, a solid understanding of these configurations is crucial for successful SAP HCM implementation and utilization.