Managing time and expenses efficiently is crucial for organizations that rely on a contingent workforce or services procurement. Accurate tracking of labor hours and related costs directly impacts project budgets, invoicing accuracy, compliance, and overall workforce management. SAP Fieldglass, a leading Vendor Management System (VMS), provides advanced time and expense reporting capabilities that empower organizations to optimize these processes with precision and control.
For companies managing external workers, traditional time tracking and expense reporting methods often fall short in handling complex scenarios such as multiple work sites, diverse labor categories, varying pay rates, and compliance with local regulations. Advanced reporting capabilities help organizations:
SAP Fieldglass supports multiple time capture options including web entry, mobile app submissions, and integrations with third-party timekeeping systems. This flexibility allows contingent workers and managers to enter and approve time in real-time, regardless of location or device.
Organizations can configure templates to match their unique business rules, including overtime policies, multiple time codes, pay rates, and approval workflows. This ensures that all submitted time and expenses comply with internal policies and contractual agreements.
SAP Fieldglass automates the approval process with configurable workflows that route time and expense submissions to the appropriate supervisors or project managers. Automated validation rules help identify anomalies such as overtime exceptions, duplicate entries, or out-of-policy expenses.
Beyond time tracking, SAP Fieldglass enables detailed expense reporting including travel, materials, and other billable costs. Expense policies can be embedded in the system to automatically flag non-compliant submissions, enforce spending limits, and require supporting documentation.
Accurate time and expense data can be seamlessly transferred to payroll, finance, and ERP systems such as SAP S/4HANA, Oracle, or Workday, ensuring timely and error-free worker payments and financial reporting.
SAP Fieldglass offers robust analytics dashboards that provide insights into time and expense trends, labor cost distributions, project variances, and supplier performance. Customizable reports help stakeholders monitor key performance indicators (KPIs) and make data-driven decisions.
Advanced time and expense reporting capabilities in SAP Fieldglass enable organizations to effectively manage contingent workforce costs with enhanced accuracy, compliance, and operational efficiency. By leveraging flexible capture methods, automated workflows, and real-time analytics, businesses can streamline processes, reduce risks, and gain valuable insights into their external workforce spend—ultimately driving better project outcomes and financial performance.