SAP Fieldglass is a leading cloud-based Vendor Management System (VMS) designed to help organizations manage their external workforce and services procurement effectively. A crucial factor in maximizing the value of SAP Fieldglass is understanding and efficiently navigating its user interface (UI). This article provides a comprehensive overview of the SAP Fieldglass UI, guiding users through its main features, layout, and navigation tips to improve usability and productivity.
SAP Fieldglass enables companies to manage contingent labor, freelance talent, and services procurement globally. The platform streamlines processes such as requisitioning, sourcing, onboarding, time and expense tracking, and invoicing.
The UI is designed to provide users with easy access to these functionalities, tailored to roles such as hiring managers, vendors, and suppliers.
- The Dashboard is the home screen after login.
- It provides an at-a-glance view of important metrics, notifications, and tasks.
- Users can customize widgets to display relevant KPIs like open work orders, pending approvals, and upcoming deadlines.
- Typically positioned on the left or top side of the screen.
- Contains quick access links to key modules: Work Orders, Requisitions, Timesheets, Invoices, Reports, and Analytics.
- The navigation menu is role-based, so users see only the options relevant to their responsibilities.
¶ 3. Search and Filters
- Robust search functionality allows users to quickly find requisitions, vendors, or workers.
- Advanced filters help narrow down results by date, status, location, or category.
- Saved search criteria can be reused for efficiency.
¶ 4. Work Orders and Requisitions
- This area lists active projects and job orders.
- Users can view details, update statuses, or initiate approvals.
- Inline editing and batch actions simplify bulk updates.
¶ 5. Timesheets and Expense Management
- Users submit and approve timesheets via an intuitive calendar or list view.
- Expense reports can be attached and processed seamlessly.
- Automated alerts help ensure timely submissions and approvals.
¶ 6. Reports and Analytics
- Provides detailed insights into workforce spend, supplier performance, and compliance.
- Customizable reports and dashboards enable data-driven decision-making.
- Export options allow sharing data with stakeholders easily.
- Customize Your Dashboard: Tailor widgets to focus on your most frequent tasks and critical information.
- Use Keyboard Shortcuts: Fieldglass supports shortcuts for faster navigation — learn commonly used ones.
- Leverage Filters: Apply and save filters to quickly access commonly searched data.
- Utilize Help and Tutorials: Access embedded help guides and training videos from the interface to get acquainted.
- Mobile Access: Use the SAP Fieldglass mobile app for on-the-go approvals and updates.
SAP Fieldglass customizes the UI experience based on user roles:
- Hiring Managers: Focus on requisitions, approvals, and worker performance.
- Vendors/Suppliers: Emphasize submission of candidates, timesheets, and invoices.
- Administrators: Access configuration settings, user management, and compliance reports.
This ensures users see only relevant information, reducing clutter and improving efficiency.
Navigating the SAP Fieldglass user interface effectively is essential to unlocking its full potential in managing the external workforce. By understanding the dashboard layout, navigation menus, and available tools, users can streamline their workflows, improve accuracy, and accelerate decision-making.
Whether you are a hiring manager, vendor, or administrator, familiarizing yourself with the SAP Fieldglass UI will enhance your ability to manage contingent labor and services procurement smoothly and successfully.