SAP Fieldglass is a leading cloud-based Vendor Management System (VMS) designed to efficiently manage external workforce and services procurement. One of the core functionalities in SAP Fieldglass is creating and managing orders, which allows organizations to source, engage, and track contingent workers or service providers effectively.
This article provides a step-by-step guide on how to create and manage orders in SAP Fieldglass, ensuring smooth operations and compliance throughout the external workforce lifecycle.
In SAP Fieldglass, an order represents a formal request or contract for contingent labor or services. Orders define the scope, terms, conditions, and pricing details for procuring external resources. They serve as a foundation for managing work assignments, tracking time and expenses, and processing payments.
Access your SAP Fieldglass tenant using your credentials and navigate to the main dashboard.
From the menu, select Orders or Project Orders depending on your configuration.
Click on Create New Order or a similar button to begin.
Add line items to specify the roles, job descriptions, quantities, and pricing for the required contingent workers or services.
Include payment terms, compliance requirements, and any special instructions or documents.
Double-check all entered information and submit the order for approval according to your organization's workflow.
Once an order is created, effective management is essential to ensure successful execution.
Track the status of your orders—whether they are pending approval, active, or closed—using dashboards or reports.
Assign contingent workers or service providers to specific order line items. Ensure that worker qualifications, certifications, and onboarding requirements are met.
Review and approve timesheets and expense reports submitted against the order to ensure accurate billing.
If business requirements change, update order details such as scope, pricing, or dates, ensuring that changes follow approval protocols.
Once the work is complete, formally close the order in SAP Fieldglass to prevent further submissions and trigger final payments.
Creating and managing orders in SAP Fieldglass is central to optimizing contingent workforce and services procurement. By following structured processes and leveraging SAP Fieldglass capabilities, organizations can ensure transparency, efficiency, and compliance throughout the external workforce lifecycle.
For organizations looking to improve their external workforce management, mastering order creation and management in SAP Fieldglass is a vital step toward operational excellence.