Efficient distribution of reports is critical to ensure timely access to business insights across the enterprise. SAP BusinessObjects Enterprise (BOE) provides a powerful platform to manage, schedule, and distribute SAP Crystal Reports securely and reliably. Leveraging BOE’s robust infrastructure enhances report delivery, collaboration, and governance in large organizations.
SAP BusinessObjects Enterprise is an enterprise reporting and analytics platform that enables centralized management of reports, dashboards, and data sources. It supports scheduling, bursting, and delivery of SAP Crystal Reports to diverse user groups via multiple channels, including email, file servers, and portals.
- Centralized Control: Manage reports, permissions, and schedules from a single console.
- Automated Scheduling: Define when and how often reports are generated and sent.
- Report Bursting: Distribute personalized report subsets to multiple recipients.
- Multiple Delivery Channels: Send reports via email, FTP, or publish to BI portals.
- Security and Auditing: Enforce user access controls and track report usage.
- Scalability: Handle large volumes of reports and users efficiently.
- Use the SAP Crystal Reports Designer or Central Management Console (CMC) to upload reports to the BOE repository.
- Organize reports in folders and assign appropriate permissions based on user roles.
- In the BI Launch Pad or CMC, create a new schedule for the report.
- Define parameters such as runtime, frequency (daily, weekly, monthly), and recurrence.
- Set report output format options (PDF, Excel, HTML, etc.) as per user needs.
- Enable bursting to split a report into multiple versions filtered by recipient-specific criteria.
- Define burst recipients and the data filters applicable to each.
- This ensures users receive only the data relevant to their role or location.
- Select one or multiple destinations such as email, file system folders, FTP servers, or BI portals.
- Configure email subjects, messages, and attachment formats.
- For secure delivery, enable encryption or password protection.
¶ 5. Monitor and Manage Scheduled Jobs
- Use the Job Server to monitor scheduled report executions.
- Review job status, errors, and logs in the CMC to troubleshoot issues.
- Reschedule or cancel jobs as needed.
- Define Clear User Access: Apply role-based permissions to control report visibility.
- Optimize Scheduling: Stagger job times to balance system load.
- Use Bursting Wisely: Personalize reports while minimizing duplication.
- Maintain Report Versions: Archive previous versions and manage updates carefully.
- Document Distribution Workflows: Ensure continuity and accountability.
A global retail company uses SAP BusinessObjects Enterprise to distribute weekly sales and inventory reports:
- Regional managers receive PDF reports filtered by their territories.
- Executives get consolidated dashboards via email in Excel format.
- The warehouse team accesses real-time inventory reports published on the BI portal.
This approach streamlines report delivery, reduces manual effort, and ensures stakeholders have the right data at the right time.
Distributing SAP Crystal Reports via SAP BusinessObjects Enterprise empowers organizations to automate, secure, and personalize report delivery at scale. By leveraging BOE’s scheduling, bursting, and delivery capabilities, businesses improve operational efficiency, ensure data governance, and enhance user satisfaction.
Mastering report distribution with SAP BusinessObjects Enterprise is essential for organizations aiming to maximize the value of their SAP Crystal Reports investments.