In enterprise environments, timely distribution of reports is critical for effective decision-making. SAP Crystal Reports supports automated report distribution through email subscriptions, allowing reports to be sent directly to stakeholders on a scheduled basis. This automation enhances efficiency by ensuring users receive the right information without manual intervention.
This article explains the process and best practices for setting up email subscriptions for Crystal Reports, enabling organizations to streamline report delivery and improve communication.
Email subscriptions allow Crystal Reports to automatically generate and send reports via email to predefined recipients. These subscriptions can be scheduled to run at specific times, delivering reports in various formats such as PDF, Excel, or Word.
The feature is typically managed through the SAP BusinessObjects BI platform or other scheduling tools integrated with Crystal Reports.
Ensure your Crystal Report is published to the SAP BusinessObjects BI platform or Crystal Server repository, making it accessible for scheduling.
Log in to the BI Launchpad or Crystal Server web interface. Navigate to the report and select the Schedule or Subscribe option.
Specify the timing and frequency for the report distribution (e.g., daily at 8 AM, weekly on Mondays).
If the report uses parameter fields, specify values for the scheduled run, allowing personalized content per subscription.
Confirm all settings, test if possible, and activate the subscription. The system will then automatically send reports based on the defined schedule.
Setting up email subscriptions in SAP Crystal Reports provides an effective way to automate report distribution, ensuring stakeholders receive timely, relevant insights without manual effort. Proper configuration, scheduling, and monitoring help maximize the benefits of this feature, supporting data-driven decision-making across the organization.
If you need assistance with configuring your Crystal Reports email subscriptions or troubleshooting common issues, feel free to ask!