Subject: SAP-Concur
Industry Focus: Corporate Travel and Expense Management
Corporate credit cards are a key tool for managing business expenses, especially travel-related costs. SAP Concur offers a powerful, automated solution to manage corporate credit card transactions—simplifying reconciliation, improving accuracy, and enforcing policy compliance. This article explains how organizations can effectively manage corporate card transactions within SAP Concur to streamline expense reporting and enhance financial control.
¶ Understanding Corporate Credit Card Management in SAP Concur
SAP Concur integrates directly with corporate card providers to import credit card transaction data automatically. This automation eliminates manual entry, accelerates expense report creation, and provides finance teams with real-time visibility into spending.
Key capabilities include automatic transaction feeds, expense report matching, policy validation, and streamlined approvals.
- Connect SAP Concur with corporate card providers (e.g., American Express, Visa, MasterCard) through secure data feeds.
- Ensure transactions are imported promptly, typically daily, capturing detailed data such as merchant, amount, date, and transaction description.
- Imported transactions appear in the employee’s SAP Concur profile.
- Employees can match these transactions to existing expense reports or create new ones.
- SAP Concur supports automatic matching based on date, amount, and merchant information, reducing manual work.
¶ 3. Receipt Capture and Verification
- Employees attach receipts to transactions via mobile upload or desktop.
- The system uses OCR (Optical Character Recognition) to validate receipt data against the transaction.
- Missing or mismatched receipts trigger alerts to ensure compliance.
- Each transaction undergoes automated policy validation.
- Transactions exceeding limits, flagged vendors, or disallowed categories are flagged for review or rejection.
- Approvers receive detailed exception reports for thorough oversight.
¶ 5. Expense Report Submission and Approval
- Once transactions are matched and receipts attached, employees submit expense reports for approval.
- SAP Concur workflows route reports to designated approvers based on organizational hierarchy and approval rules.
- Approvers can review transactions, receipts, and policy violations before approving or requesting corrections.
- Approved expense data, including corporate card transactions, is seamlessly exported to ERP systems like SAP S/4HANA for accounting and reimbursement.
- This integration ensures accurate ledger posting and financial reporting.
- Time Savings: Automatic transaction feeds and matching minimize manual data entry.
- Improved Accuracy: Reduced errors and missing receipt issues through automated verification.
- Enhanced Compliance: Built-in policy checks enforce spending rules.
- Greater Visibility: Real-time spend tracking helps finance teams monitor budgets and detect fraud.
- Employee Convenience: Easy mobile receipt capture and report submission streamline the user experience.
- Regularly update and review corporate card integration settings.
- Train employees on proper receipt submission and expense report creation.
- Use SAP Concur’s analytics dashboards to monitor card usage patterns and policy adherence.
- Implement robust approval workflows to handle exceptions promptly.
- Conduct periodic audits to ensure data integrity and compliance.
Managing corporate credit card transactions in SAP Concur automates a traditionally cumbersome process, delivering accuracy, compliance, and operational efficiency. By integrating card feeds, automating transaction matching, and enforcing policy controls, organizations can optimize their expense management lifecycle, reduce administrative overhead, and improve financial governance.
For businesses looking to gain tighter control over corporate card spending, SAP Concur provides a comprehensive, scalable solution built to support modern travel and expense programs.