¶ Setting Up and Managing Credit Card Integrations in SAP Concur
Subject: SAP-Concur | Domain: SAP
Managing corporate credit card transactions efficiently is a vital aspect of controlling business expenses. SAP Concur, a leading travel and expense management platform, offers seamless credit card integration capabilities that automate transaction data capture, improve accuracy, and streamline expense reporting. Properly setting up and managing these integrations helps organizations reduce manual effort, enhance compliance, and gain real-time visibility into corporate spending.
This article outlines the key steps and best practices for setting up and managing credit card integrations within SAP Concur.
Credit card integration in SAP Concur allows automatic import of transaction data from corporate card providers directly into the Concur system. This eliminates the need for employees to manually enter expense details, reduces errors, and speeds up expense report creation and approval processes.
- Identify corporate credit card providers compatible with SAP Concur (e.g., American Express, Visa, MasterCard).
- Coordinate with the providers and SAP Concur support to enable transaction feeds and data sharing agreements.
- Access the Company Admin portal in SAP Concur.
- Navigate to Payment and Cards section and select Credit Card Feeds.
- Set up and enable feeds for each card provider by providing necessary credentials, feed details, and data transmission schedules.
¶ 3. Map Credit Card Accounts and Users
- Link credit card accounts to corresponding employee profiles or corporate accounts in SAP Concur.
- Define user roles and permissions to ensure correct transaction ownership and approval workflows.
- Configure corporate policies to manage how imported credit card transactions should be treated.
- Set rules for automatic categorization, duplicate detection, and receipt requirements.
¶ 5. Test and Validate Data Flows
- Perform test imports to verify that transaction data from card feeds populates accurately into employee expense reports.
- Validate data fields such as merchant name, amount, date, and currency.
¶ 1. Transaction Matching and Reconciliation
- SAP Concur automatically matches credit card transactions with submitted expense reports to reduce duplicate entries.
- Finance teams can reconcile card statements with company books efficiently using detailed transaction data.
¶ 2. Handling Exceptions and Disputes
- Employees and managers can flag suspicious or incorrect transactions directly in SAP Concur for further investigation.
- Disputes can be managed collaboratively between card providers, employees, and finance departments.
¶ 3. Reporting and Analytics
- Integrated credit card data enables detailed spend analysis and reporting in SAP Concur.
- Organizations can track corporate card usage patterns, monitor compliance, and identify cost-saving opportunities.
¶ 4. Compliance and Security
- Ensure compliance with PCI DSS standards through secure data transfer protocols.
- Use SAP Concur’s role-based access controls to restrict sensitive credit card information.
- Regularly review and update credit card feed configurations and user mappings.
- Train employees on how to review and submit credit card expenses accurately.
- Monitor exception reports to quickly address anomalies.
- Coordinate with card providers and SAP Concur support for timely updates and troubleshooting.
Integrating credit card transactions into SAP Concur is a crucial step toward automating expense management and enhancing financial control. By carefully setting up and actively managing credit card integrations, organizations benefit from increased accuracy, reduced manual effort, and improved compliance. SAP Concur’s robust integration framework ensures that corporate credit card data flows seamlessly into expense workflows, empowering finance teams to focus on strategic financial management.