Managing group travel efficiently is a key challenge for many organizations, especially those coordinating business trips, conferences, training sessions, or corporate events involving multiple travelers. SAP Concur, a leader in travel and expense management, offers robust features that simplify the creation and management of group travel, helping organizations reduce administrative overhead, ensure policy compliance, and enhance traveler experience.
This article provides an overview of how to create and manage group travel within SAP Concur and best practices to maximize its benefits.
Group travel functionality in SAP Concur allows organizations to book and manage travel arrangements for multiple travelers as a single booking event. Instead of processing individual travel requests separately, group travel centralizes itinerary creation, approvals, and expense tracking — streamlining the coordination and reporting processes.
Within SAP Concur’s travel booking interface, select the group travel option. This feature may require specific configuration or licenses, so check with your SAP Concur administrator.
Enter key information such as:
Add individual travelers to the group by selecting their profiles from the SAP Concur user directory. Travelers’ preferences, frequent flyer numbers, and travel histories can be automatically leveraged to personalize bookings.
Book flights, hotels, rental cars, and other services for the group. SAP Concur allows bulk booking while ensuring each traveler’s itinerary meets corporate travel policies.
Submit the group travel request for manager or travel administrator approval. The workflow can be configured to route for collective or individual approvals depending on organizational policies.
Once approved, SAP Concur automatically generates and distributes itineraries to all group members. Any itinerary changes or updates can be managed centrally, ensuring everyone stays informed.
SAP Concur also supports group expense reporting, enabling organizations to:
SAP Concur’s group travel capabilities empower organizations to manage multi-traveler bookings with greater efficiency, control, and visibility. By centralizing group travel processes, businesses can reduce administrative burdens, enforce consistent travel policies, and deliver a better travel experience to their employees.
For companies that frequently organize group trips for events, trainings, or client meetings, leveraging SAP Concur’s group travel features can be a game-changer in simplifying logistics and controlling costs.