Subject: SAP-CoPilot in the SAP Ecosystem
SAP CoPilot—SAP’s digital assistant and conversational user interface—enhances productivity by enabling users to interact with SAP systems using natural language. To access and use SAP CoPilot, organizations must manage licensing effectively. Without proper license management, companies risk compliance issues, service interruptions, or unnecessary costs.
This article provides a comprehensive guide on managing SAP CoPilot licenses, including license types, assignment, monitoring, and best practices for compliance in both SAP S/4HANA and SAP Business Technology Platform (SAP BTP) environments.
SAP CoPilot does not have a standalone license in most scenarios. Instead, it is bundled with other SAP offerings and subject to specific licensing terms based on the environment:
CoPilot is typically included in the SAP Fiori for SAP S/4HANA license.
Users need appropriate roles and authorizations; no separate CoPilot license SKU is required.
Usage is governed by the named user license types, such as:
SAP CoPilot usage on BTP is governed by the SAP BTP consumption model.
It may be available as part of:
Depending on your service plan, you may need to allocate entitlements for CoPilot and related services.
| Component | Description |
|---|---|
| Named User License | Required for each user accessing CoPilot features. Defined in SAP’s price list. |
| Fiori Launchpad Access | CoPilot operates within Fiori; users must have Fiori-authorized access. |
| BTP Entitlements | Cloud usage is tracked based on entitlements and service plans. |
| Skill-Based Access | Advanced CoPilot functionality (e.g. custom skills) may require integration with other licensed tools such as SAP Build or SAP AI Core. |
Go to SAP BTP Cockpit → Entitlements:
Licenses are linked to user roles. Ensure that only relevant users are assigned:
CoPilotUser, CoPilotAdmin) in SAP BTP| Scenario | Licensing Implication |
|---|---|
| Using CoPilot in Fiori Launchpad (S/4HANA) | Covered under Fiori and named user license |
| Using CoPilot in SAP BTP | Must have BTP entitlements and role collections assigned |
| Creating custom CoPilot skills | May require SAP Build Process Automation license |
| Integrating CoPilot with third-party tools | May incur additional licensing based on service usage |
SAP periodically performs license audits to ensure compliance:
Non-compliance can lead to unplanned costs or penalties—proactive license management reduces this risk.
SAP CoPilot licensing is tightly integrated with the broader SAP landscape, requiring a coordinated approach across Fiori, BTP, and user management. By understanding how licenses are assigned, tracked, and optimized, organizations can maintain compliance, reduce costs, and ensure that users have appropriate access to SAP CoPilot’s capabilities.
Next Article (092): Developing and Deploying CoPilot Skills with SAP Build Process Automation